Region 8 Joint Competitive Power Supply Procurement (R8 JCPSP) Aggregated RPS Demand of Region 8 EC

INVITATION TO BID

Pursuant to the Department of Energy (DOE) Department Circular No. DC 2018-02-003, DC 2021-09-0003 and National Electrification Administration (NEA) Memorandum No. 2019-007, Federation of Rural Electric Cooperatives in Region 8 (FRECOR 8), thru its Region 8 Joint Third Party Bids and Awards Committee (R8 JTPBAC), are inviting power suppliers to participate in this Region 8 Joint Competitive Power Supply Procurement (R8 JCPSP) process for the aggregated Renewable Portfolio Standards (RPS) power supply requirement of the region’s eleven (10) ECs as follows:

Table 1. Aggregated RPS Demand of Region 8 ECs

Contract Year	Contract Period	Aggregated Load
2023	Sep. 26, 2023 – Dec. 25, 2023	8 MW
2024	Dec. 26, 2023 – Dec. 25, 2024	13 MW
2025	Dec. 26, 2024 – Dec. 25, 2025	19 MW
2026	Dec. 26, 2025 – Dec. 25, 2026	26 MW
2027	Dec. 26, 2026 – Dec. 25, 2027	33 MW
2028	Dec. 26, 2027 – Dec. 25, 2028	40 MW
2029	Dec. 26, 2028 – Dec. 25, 2029	46 MW
2030	Dec. 26, 2029 – Dec. 25, 2030	54 MW
2031	Dec. 26, 2030 – Dec. 25, 2031	58 MW

The ten (10) Electric Cooperatives (ECs) of Region 8 with RPS Demand is composed of Northern Samar Electric Cooperative, Inc. (NORSAMELCO); Samar I Electric Cooperative, Inc. (SAMELCO I); Samar II Electric Cooperative, Inc. (SAMELCO II); Don Orestes Romualdez Electric Cooperative, Inc. (DORELCO); Leyte II Electric Cooperative, Inc. (LEYECO II); Leyte III Electric Cooperative, Inc. (LEYECO III); Leyte IV Electric Cooperative, Inc. (LEYECO IV); Leyte V Electric Cooperative, Inc. (LEYECO V); Southern Leyte Electric Cooperative, Inc. (SOLECO); and Biliran Electric Cooperative, Inc. (BILECO).

ELIGIBLE BIDDERS:

RPS

Generation Company (GENCO) that owns and/or operates an RPS eligible existing or to be constructed power plant; Eligible RE Facility refers to a generating facility that utilizes an RE resource or RE Technology as further defined under Rule 3 of DOE DC No. 2017-12-0015; IPP Administrator of privatized IPP PPA of NPC through an IPPA contract awarded by PSALM that is RPS eligible power plant; and/or Licensed Wholesale Aggregator with (i) existing capacity contracts or has arranged for a capacity contract in response to this tender, or (ii) a firm commitment to supply from Philippine Renewable Energy Market at fixed prices.

SCHEDULE OF ACTIVITIES:

Subject to appropriate and timely notice, R8 JCPSP-JTPBAC reserves the right to amend the schedules as shown below:

Region 8 Joint Competitive Power Supply Procurement (R8 JCPSP)

ACTIVITIES	DATE
Publication and Invitation to Bid	September 4 & 11, 2023
Acceptance of Letter of Intent & Payment of Bid Participation Fee	September 4-14, 2023
Issuance of Bidding Documents	September 12-14, 2023
Pre-Bid Conference	September 14, 2023
Deadline of Submission of Comments on Bidding Documents	September 18, 2023
Issuance of Supplemental Bid Bulletin	September 20, 2023
Submission and Opening of Bids	October 11, 2023
Post-Qualification (Joint TPBAC-JTWG)	October 12-13, 2023
Issuance of JTPBAC Resolution to the Joint BOD for the Award of the Contract	October 16, 2023
Notice of Award	October 17, 2023
Signing of Power Supply Agreements	November 27, 2023
Joint Filing Before the ERC	December 15, 2023

BIDDING DOCUMENTS FEE:

Bidders shall pay a non-refundable Participation Fee (Bidding Documents Fee) equivalent to PHP 200,000.00

Only the bidders who have properly secured the Bidding Documents will be allowed to participate in the Pre-Bid Conference and the Bidding.

Only the Bidder that submitted a proposal during the first bidding is exempted from paying the Bid Documents Fee.

GENERAL INFORMATION:

Interested bidders may obtain a copy of the Bidding Documents upon:

Submission of Letter of Intent
Payment of non-refundable Participation Fee of each Bidders, either Cash, Cashier’s/ Manager’s check payable to Federation of Rural Electric Cooperatives in Region 8 through fund transfer or deposit to the TPBAC designated bank account and submission of proof thereof to r8jcpsp@gmail.com.

Bank Name:	PNB Tacloban Rizal Branch
Account Name:	FRECOR8 Association, Inc.
Account Number:	313370004768

The R8 JCPSP-JTPBAC reserves the right to amend the schedule of activities, reject any or all bids, declare a failure of bidding, or not to award the contract under circumstances allowed by the CSP guidelines without incurring any liability.

For further information, please refer to:

Region 8 Joint Competitive Power Supply Procurement (R8 JCPSP)

Business Adress:	c/o RENAGMEC Brgy. San Juan Sta. Rita Samar
Email Adress:	r8jcpsp@gmail.com; CC: frecor8.secretariat@gmail.com
Contact Person:	Donald Velasco / Indira Palomo
Contact Number:	0917 627-8546 / 0917-542-9319